Program Coordinator


Website
Smithsonian Associates
Smithsonian Associates—the largest museum-based education program in the world—produces vibrant educational and cultural programming that offers unparalleled access to the Smithsonian's world of knowledge.
Position sensitivity and risk: Non-sensitive (NS)/Moderate Risk
Open to all Qualified Applicants
*This is a career ladder opportunity with promotion potential up to grade 12. Selection for this position to be made at the grade 9 level. Candidates may be non-competitively promoted to the next grade level, up to grade 12, upon the recommendation of the supervisor and with director’s approval based on classification requirements, satisfactory performance, and qualifications of the employee.
What are Trust Fund Positions?
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
- Complete a Probationary Period.
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
OVERVIEW
DUTIES AND RESPONSIBILITIES
- Works as a member of the programming team to fulfill a quarterly programming matrix which is approved by management staff.
- Plans and implements programs in accordance with the guidelines of the programming matrix. At the grade 9 level, the incumbent plans 5 or more programs per month with limited supervisory oversight in several formats including lectures, seminars, courses and workshops
- Evaluates programs for quality, educational effectiveness, financial viability and accountability, and audience response.
- Prepares copy for publications and other promotional material as required. Meets stated deadlines.
- Prepares correspondences, printed programs, program notes, etc. Prepares communications regarding notices of cancellation, postponement, location change, etc. and disseminates in a timely manner.
- Prepares all necessary administrative forms and submits them to the proper office or Associates staff in a timely fashion.
- Demonstrates an understanding of the budgetary process and guidelines. Prepares individual program budgets forecasting expenses and revenues. Tracks expenditures for assigned programs, reviewing bills for accuracy and submitting approved invoices for payment.
- Attends programs as assigned to supervise and/or assist presenters, monitors, vendors, SI support staff, caterers, and volunteers; serves in the role of house/stage manager when applicable.
- Moderates on-line programs using the Zoom platform via an at home workstation with strong internet connectivity. Moderating programs requires program introductions, moderating Q and A, assisting presenter with zoom technical issues pertaining to audio and visual set up prior to program launch. Working in collaboration with supervisor and Development staff, assists whenever possible, in securing funding or in-kind support from organizations, corporations, embassies, et al.
- Oversight of part-time or temporary staff, interns, and program/office volunteers to assist in all facets of creating, implementing, and evaluating programs.
- Keeps abreast of the latest developments in museums and cultural programming for all audiences including museum education theory, instructional technology trends, and SI learning and research initiatives. Maintains familiarity with local and national arts and cultural organizations, and other potential programming models.
- Develops and maintains connections with leaders in the arts, art history and culture throughout the Smithsonian and nationally to provide a large stable of potential lecturers.
QUALIFICATION REQUIREMENTS
- Knowledge of the principles of museum-based public programming including criteria for quality and fiscal viability, and technical procedures for program development and implementation.
- Knowledge of programming formats typically utilized to deliver content to adult learners (courses, lectures, seminars, and workshops) to create programs in these formats.
- Knowledge budget development and monitoring of programs, analysis, forecasting of expenses and revenue in accordance with set budgetary guidelines.
- Ability to organize and administer all technical and logistical aspects of programs.
- Familiarity with the Zoom platform for delivery of on-line program content.
- Excellent written and verbal communication skills.
- Strong organizational and analytical skills.
- Self-starter capable of taking ownership of required tasks and responsibilities.
- Interpersonal skills with demonstrated poise, tact, and diplomacy.
- Ability to work collaboratively and in a team.
- Ability to manage multiple tasks with various deadlines and set priorities.
- High level of proficiency in Windows Office programs. Familiarity with Tessitura is a plus.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact associatescareers@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
About Smithsonian Associates
To apply for this job please visit trustcareers.si.edu.

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