Public & Community Programs Coordinator

This Full-Time position is eligible for the Carnegie Museums’ many Benefits.

Please scroll to the bottom of this page to see information on the starting pay 

rate. 

This is a union position.

The Public & Community Programs Coordinator supports the Public & Community Programs Manager to coordinate museum programming and internal learning at Carnegie Science Center (CSC). They are responsible for assisting in the research, development, and implementation of departmental programming that is experienced virtually, onsite, within the Greater Pittsburgh community, or at-home. They support CSC University and promote other learning opportunities for the internal community. While supporting the Team & Program Development Manager, they will assist in establishing and coordinating external community relationships to expand CSC’s reach and audience diversity.

Carnegie Science Center is looking for a highly organized, detail-oriented individual to coordinate summer camps, family workshops, education classes, and other department programs. Ability to focus on planning multiple aspects of programs while meeting deadlines and keeping the big picture in view are essential. Individuals with a penchant for organization, a love of summer camp and experience working with children of all ages are encouraged to apply.

QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

• Bachelor’s Degree or equivalent experience preferred.
• People who have a background in museums, sciences, education or a related field are urged to apply.
• Position prefers 2 years or more experience involving project management, teaching, program development, community engagement, or similar.
• Experience in inclusion, diversity, equity and accessibility work is a plus.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

• Excellent problem-solving, ability to multitask, and decision-making skills.
• An innate collaborative spirit and desire to work cross-departmentally.
• Effective communication abilities.
• Focused attention to detail and developed customer relations attitude and competencies.
• Experience in Microsoft Office preferred.
• Work schedule is variable and may require early mornings, evenings, weekends and/or holidays.

PHYSICAL REQUIREMENTS:  The position entails periods of sedentary work and some with movement throughout all areas of the museum, museum grounds, and external locations. Requires ability to communicate with staff and external guests in a clear and understandable manner.

PRINCIPAL ACCOUNTABILITIES:

OPERATIONAL

1. Assist the Public & Community Programs Manager in the research, development, and implementation of departmental programming that is experienced virtually, onsite, within the Greater Pittsburgh community, or at-home. Responsibilities include helping develop programs, organizing, maintaining and modifying materials as needed, helping create program descriptions for marketing, responding to information requests and monitoring presentations performed to ensure that program goals and objectives are achieved.
2. Serve as on-camera or onsite host for departmental programming such as Café Sci, science speaker series, and others.
3. Coordinate delivery of programs with operations department staff and other CSC personnel to ensure clear communications, scheduling, and successful program delivery.

COLLABORATIVE

1. Assist with collaborative programs and strategic initiatives, including the implementation of funding proposals and other departmental initiatives.
2. Cultivate relationships with external organizations, such as colleges and universities, cultural organizations industry, community groups, and others.  Leverage these relationships to promote programs and increase attendance and participation, and diversify presentations, presenters and programming.
3. Represent CSC in relevant networking opportunities to initiate and maintain partnerships with outside organizations to support the mission of CSC.
4. Maintain a professional relationship with other departments within CSC and with other colleagues within Carnegie Museums to ensure cooperation and efficient use of resources to meet the needs of the whole institution.
5. Collaborate with other department members to help create marketing and promotions for departmental programming and initiatives.

FINANCIAL

1. Assists the Public & Community Programs Manager in monitoring program budgets to assure fiscal sustainability and overall budget management. Works within project budgets in a fiscally responsible manner to meet financial projections and timelines.
2. Assists the department to develop and execute strategies to removes barriers of participation (financial and others) for visitors and staff.

GENERAL COORDINATOR-LEVEL LEADERSHIP

1. Strive for excellence in all aspects of job performance. Consistently demonstrate positive work outcomes, modeling successful skills and strategies for colleagues and reports.

2. Actively seek professional growth opportunities and keep abreast of new and emerging technologies, techniques, and applications within both the science/technology field and the museum field to grow professionally and to ensure the highest-quality experience for visitors at CSC.
3. Act as a champion for CSC, promoting and ensuring widespread and accurate knowledge of CSC’s mission and activities; demonstrate a commitment to CSC values at all times.  When required, serve as a representative of your department, always championing CSC’s mission, and the interests of CSC staff and visitors.
4. At all times, uphold CSC’s Four Keys of Operation: Safety, Courtesy, The Experience, and Efficiency; interact with all colleagues in a professional and respectful manner in accordance with CMP Core Competencies and CSC Community Norms.
5. Serve at all times as an exemplary advocate for and model of CSC’s values and policies related to Diversity, Equity, Accessibility, and Inclusion, and act in accordance with the organization’s strategic vision.
6. Work collaboratively with other CSC departments and/or CMP components to eliminate programmatic silos and create a holistic visitor experience.
7. Seek opportunities to participate in cross-departmental working groups that further your job goals and enrich your professional development.
8. Provide “front line” support, as needed, over the course of the year during times of peak visitation (e.g. holidays, special events, STEM competitions, etc.).
9. Maintain departmental responsibilities (timely email, phone, communication; meetings; etc.).
10. Perform other duties as required by your superiors.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.

*GUIDANCE ON ESSENTIAL FUNCTIONS:   The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential. D. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.  G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.